2007:

September | October | (No Meetings November/December)

2008:

January | February | March | April | May | June | July | August

EBSL Meeting Minutes
Date: Wednesday, June 25, 2008
Place: Alta Pool @ 7:00 PM

Attendance: Charles Navarra (Newark), Lisa Carboni (San Leandro), Paul Yamaguchi (Glenmoor), Bob Harren (Chabot), Ray Jackson (Southgate), Jessica Doerr (Treeview), Filiz Crocker (Highlands), Nora Maldonado (Kennedy), Shirley Harvey (Washington Manor), Marguerite Axworthy (San Leandro), Michelle Carlson (Warm Springs), Mike Panko (Columbia), Bruce Garrett (Newark), Charlie Mensinger (Newark), Mette Graversen (Mission Valley), and Rob Avon (Highlands)

Meeting was called to order at 7:05 PM by Charles Navarra.

1. Approval of previous minutes and agenda: The EBSL meeting minutes for May 28, 2008 and the agenda for the EBSL June 25, 2008 meeting were approved.

2. Reports:

• President - The Vice President is not here, however, final hard copies of the team rosters are available.
• Vice President - absent
• Secretary - no report
• Treasurer - Feliz Crocker provided and discussed a written report showing itemized tracking of receipts and expenditures including an itemized checking account history. Additional dues based on the final rosters ($5.62 per swimmer over 100 swimmers) are now due.
• Computer Director - A motion was made and seconded to approve the purchase of a 70 meter long plastic coated steel cable to support the timing system for Champs at a cost of approximately $150. Motion approved unanimously. Ray Jackson suggested teams budget around $130 for updated Team Manager software next year to 5.0, but teams should check with Ray before upgrading.
• Meet Director - Chabot's pool is o.k. The surrounding area and parking lot are under construction. The Champ's Packet will be sent out July 8. Peggy Herndon and Jerry Engler will hold Officials' Clinics both in the North and the South on different days to make it easy to attend. Turn in all names for deck passes. Champ's security should be careful to check for deck passes Be aware that all Champ jobs for 10 and under breast and butterfly will also include the free relays. The Spirit Plaque will be changed this year from a perpetual plaque to and individual plaque.

3. Old Business:

3.1 Champ Rep Meeting: Thanks to all who came to the Champ Rep meeting June 4. The next Champ rep meeting is July 9.

3.2 Starters Clinic: 35 people attended.

4. New Business

4.1 EBSL North vs South swim meets and how they are determined for the next year. (Bruce G.): Currently, the way we do North vs. South meets is determined by how teams finish at Championships. The top two from the North at Championships swim against the top two from the South, middle two against middle two, and bottom two against bottom two. The suggestion is that starting next year, the top two teams from the North alphabetically swim against the top two teams from the South alphabetically. Then the next year, the two middle teams from the South would move up, etc. After three years, the schedule would repeat, but the pool locations would be switched. This way every team in the EBSL would swim against every other team at least every three years and every team would swim at every pool at least every six years. Please check with your teams and be prepared to vote at the September 24 EBSL meeting.

4.2 Swim caps (Bruce G.): Team caps can have any logo at Champs. However, if a swimmer is not wearing the designated team cap, the cap must be a solid color (no logo).

4.3 Dates to remember

• July 9 - Champ rep meeting at Marina Community Center, 7PM
• July 10 - Volunteer sign-ups due to Jodi Croce (You can make up names. The important thing is to show up and cover the assignments).
• July 12 - Final disks due to Ray Jackson
• July 15 - Champ seeding meeting at Marina Community Center, 7PM
• July 23 - Walk thru, Chabot College Pool, 7:00 PM
• July 26 - Championships

5. Team Reports

• Chabot - will bring their electronic event sign to Champs for the
• Clerk of the Course to use
• Columbia - no report
• Glenmoor - no report
• Highlands - no report
• Kennedy - no report
• Mission Valley - no report
• Newark - will bring a sound system to Champs
• San Leandro - no report
• Southgate - Skip Wagner is retiring and will no longer be updating the unofficial EBSL website after this season. Katie Wu will take over the Southgate Penguins website and will be moving it to a new location. The unofficial EBSL web pages will remain posted in their current location for historical purposes (as per email dated 7/4/08 from Skip Wagner).
• Treeview - no report
• Warm Springs -no report
• Washington Manor - no report

6. Next meeting: Champ Seeding Meeting, Tuesday, July 15, 2008, 7:00 PM @ Marina Community Center

Meeting adjourned at 7:54 PM.

Submitted by Lisa Carboni, EBSL Secretary

EBSL Meeting Minutes
Date: Wednesday, May 28, 2008
Place: Marina Community Center @ 7:00 PM

Attendance: Charles Navarra (Newark), Lisa Carboni (San Leandro), Paul Yamaguchi (Glenmoor), Betsy Leff (Warm Springs), Jim Kentris (Chabot), Ray Jackson (Southgate), Diana Souza (Washington Manor), Jessica Doerr (Treeview), Jane Conn (Mission Valley), Filiz Crocker (Highlands), Nora Maldonado (Kennedy), Shirley Harvey (Washington Manor), Carol Alvarez (San Leandro), Michelle Carlson (Warm Springs), Michele Felarca (Washington Manor), and Chris Barrie (Highlands)

Meeting was called to order at 7:05 PM by Charles Navarra.

1. Approval of previous minutes and agenda: The EBSL meeting minutes for April 23, 2008 were approved with the following addition: Under 5. Team Reports, Southgate: "Meets will start at 8:30 AM." The agenda for the EBSL May 28, 2008 meeting was also approved.

2. Reports:

President - no report

Vice President - Jim Kentris distributed team rosters. You may scan or email updates to Jim. Final rosters are due to Jim on June 23, the Monday after the fourth meet.

Secretary - no report

Treasurer - Written report showing itemized tracking of receipts and expenditures including an itemized checking account history. Feliz Crocker reviewed recent activity.

Meet Director - The Starters Clinic and first Champ Rep meeting went well. We may need to rent portable potties for the Champs meet.

Computer Director - We are in need of a 70 meter long plastic coated steel cable to support the timing system for Champs.

3. Old Business:

3.1 Starters Clinic: held May 14, went well.

3.2 Champ Rep Meeting: The May 7 meeting went well. The next meeting is scheduled for June 4 at Alta Pool.

3.3 Computer Director Meeting: held May 7, went well.

4. New Business:

4.1 Discussion of how and when champs seeding information is distributed by the Computer Director: Our EBSL Computer Director, Ray Jackson, will provide each team's Computer Director with their own team's seeding information for Champs when the information is available. As in the past, each team will receive seeding information for all 12 teams at the Champs walkthrough the Wednesday before Champs, July 23, this year.

5. Team Reports:

• Chabot - no report
• Columbia - not in attendance
• Glenmoor - roster is full, referring swimmers to Kennedy and Newark
• Highlands - 8:00 AM start time for home meets
• Kennedy - adjustments made to practices due to sharing the pool
• Mission Valley - 8:00 AM start time for home meets
• Newark - no report
• San Leandro - 126 swimmers, pool was resurfaced
• Southgate - no report
• Treeview - home meets limited to 100 swimmers from each team, 10 and under events have in-water starts due to shallow pool depth
• Warm Springs -8:00 AM start time for home meets with warm-ups beginning at 7:00 AM. A BIG THANK YOU to Skip at Southgate for keeping the unofficial EBSL website up to date.
• Washington Manor - no report

6. Next meeting: Wednesday, June 25, 2008, 7:00 PM @ Alta Pool

Meeting adjourned at 7:38 PM.

Submitted by Lisa Carboni, EBSL Secretary

EBSL Meeting Minutes
Date: Wednesday, April 23, 2008
Place: Alta Pool @ 7pm

Attendance: Bruce Garrett (Newark), Charles Navarra (Newark), Lisa Carboni (San Leandro), Mike Panko (Columbia), Paul Yamaguchi (Glenmoor), Betsy Leff (Warm Springs), Jim Kentris (Chabot), Ray Jackson (Southgate), Diana Souza (Washington Manor), Jessica Doerr (Treeview), Jane Conn (Mission Valley), Filiz Crocker (Highlands), Nora Maldonado (Kennedy), Dave Strand (Newark), Jeff Dhont (Chabot), Bob Bruton (Washington Manor)

Meeting was called to order at 7:02 PM by Charles Navarra.

1. Approval of previous minutes and agenda: EBSL meeting minutes for February 27, 2008 and agenda for April 23, 2008 meeting were approved.

2. Reports:

President - no report

Vice President - Written report, Jim Kentris handed out a sheet with guidelines for turning in team rosters.

Secretary - no report

Treasurer - Written report showing itemized tracking of receipts and expenditures including an itemized checking account history. Feliz Crocker reviewed recent activity.

Meet Director - Bruce Garrett distributed one rule book per team. The pink and blue event cards were also distributed to all teams. Please ensure there is a person from each team at the Champ rep meeting Wednesday, May 7th at 7PM at the Marina Community Center. All teams have new jobs this year. There will be a starter's clinic May 14th at 6PM at Newark Memorial High School. This meeting is MANDATORY if someone wishes to act as a starter at Championships. Peggy Herndon will be the head official at Champs this year. U.S.S. officials will not be hired. Officials will need to be approved by Peggy. 4 officials (instead of 2) will be stationed at each end of the pool at Champs. There will be a scoreboard at each end of the pool. A mandatory meeting will be held for officials prior to Champs. Any (and all) purveyors will be allowed and money does not have to be shared with Chabot. Chabot is going through a lot of construction this year. Teams may be scattered. There may be a second snack bar.

Computer Director - Ray Jackson is hosting a meeting for EBSL computer directors at his house on May 7, 2008 @ 7:00 PM.

3. Old Business:

3.1 Website: Highlands and Newark obtained their domain name back from Robert Gonzalez.

4. New Business:

4.1 Insurance Review: Do we need more coverage vs. cost? Feliz Crocker reviewed two handouts: "Insurance Options" and "Coverage, Limits, and Rates". Mike Panko (Columbia) reported that his Homeowners Association Board was concerned about the amount of coverage EBSL carried. He made a motion to change from Option 1 to Option 2. The motion was seconded, but failed to pass with a vote of 1 team in favor and 11 against. A review of insurance coverage will again be on the EBSL October 2008 agenda.

4.2 Starters Clinic: May 14, 6:00 PM @ Newark Memorial High School

4.3 Champ Rep Meeting: May 7, 7:00 PM @ Marina Community Center

4.4 Computer Directors Meeting: May 7, 7:00 PM @ Ray Jackson's house

5. Team Reports:

• Chabot - 128 swimmers, provided info on a custom LED event counter, cost between $375-$450
• Columbia - no report
• Glenmoor - no report
• Highlands - Parents meeting tonight, in pool next Monday
• Kennedy - Practicing, had parents meeting, and meet and greet night at pool
• Mission Valley - no report
• Newark - good
• San Leandro - 125 swimmers, all is well
• Southgate - 111 swimmers, been practicing 1 _ weeks
• Treeview - 100 swimmers, heavy on 10 and under, will email out a letter limiting to 100 swimmers at meets
• Warm Springs -120 swimmers, in water as of last Monday, question on cap rule, clarification provided that a logo is o.k.
• Washington Manor - 100 swimmers

6. Next meeting: Wednesday, May 28, 2008, 7PM @ Marina Community Center

Meeting adjourned at 7:44 PM.

Submitted by Lisa Carboni, EBSL Secretary

EBSL Meeting Minutes
Date: Wednesday, February 27, 2008
Place: 7pm Marina Community Center

1. Approval of previous minutes and agenda: EBSL meeting minutes for January 23, 2008 and agenda for February 27, 2008 meeting were approved.

2. Old Business:

2.11 Acceptance of the rewritten rules and bylaws for EBSL: Bruce Garrett (with proofreading help from Betsy Leff) updated the 1998 Editions of the EBSL Rules and Regulations and EBSL Bylaws with updates/changes that have been discussed and accepted over the years. Motion to approve the 2008 editions of the EBSL Rules and Regulations and EBSL Bylaws. Approved.

2.12 Issues with Coaches and the seating of relays: A motion was made to allow the switching of swimmers between the A and B relays for the Championship meet. Any such change would be due to the Computer Director the Saturday before the Championship meet by 9:00 PM. Approved.

2.13 Stroke and Turn, (For officials) for meets and Champs: It is important to have consistency with the dual meets and Champs. To accomplish this, it may be necessary to have officials and starters attend training and have more officials at dual meets. Motion was made to have each team commit to having their starters trained in proper starting procedures either at the Starter's clinic or by their own team at their own pool by a competent teacher. Approved.

2.14 Change next meeting date from March 26, due to conflict with Spring Break. The EBSL meeting schedule was updated as follows:

• March 26 cancelled
• April 23, 7pm at Alta Pool
• May 28, 7pm at Marina Community Center
• June 25 7pm at Alta Pool

2.15 Website: No report.

3. Treasurer's Report: Filiz Crocker distributed the East Bay Swim League 2008 Proposed Budget. The Pool Rental has increased from $3000 to $3600. The pool rental for 2007 Champs has been paid. Diana Souza will check to see if tables and chairs are available from Chabot. Tents and umbrellas will still need to be rented. Motion was made to approve the EBSL 2008 Budget. Approved The first installment for dues is due tonight. The second installment is due in March. The certificate of insurance will be emailed out. Filiz will send out a bill for the additional swimmers over 100 @ $5.62 per swimmer due with the final roster.

4. New Busines: Chabot's pool has a leak Shirley Harvey needs all ribbon orders.

Meet Director:

• Starter's Clinic will be held mid-May.
• 3 Championship Rep meetings are scheduled.
• Please supply your Champs job info from last year to the team who has the job assignment for this year.

5. Team Reports:

• Chabot - Registration was last weekend and this weekend.
• Columbia - Registration this weekend; need head coach.
• Glenmoor - Registration last week.
• Highlands - Registration last week and in March.
• Kennedy - Registration last night; have 2 new assistant coaches.
• Mission Valley - Many new swimmers.
• Newark - Registration was two months ago.
• San Leandro - Registration last week. Pool is being refinished.
• Southgate - The Team President and Team Treasurer are stepping down at the end of the 2008 season. Registration in April. Home meets start at 8:00 AM.
• Treeview - Registration on March 15. Andy Ng is the new President. Meets limited to 100 swimmers. Water start in shallow end.
• Warm Springs -Mail in or walk in registration this Saturday. Fully staffed. Champs Job is Purveyors; maybe Warm Springs can help with something else.
• Washington Manor - Registration held in February.

6. Next meeting: Wednesday, April 23, 2008, 7PM @ Alta Pool

Meeting adjourned at 8:08 PM.

Submitted by Lisa Carboni, EBSL Secretary

EBSL Meeting Minutes
Date: Wednesday, January 23, 2008
Place: 7pm Alta Swimming Pool

Meeting called to order at 7:00 PM

Attendance: Bruce Garrett (Newark), Charles Navarra (Newark), Dave Strand (Newark), Chris Barrie (Highlands), Lisa Carboni (San Leandro), Bob Harren (Chabot), Mike Panko (Columbia), Shirley Harvey (Washington Manor), Michele Felarca (Washington Manor), Paul Yamaguchi (Glenmoor), Betsy Leff (Warm Springs), Michelle Carlson (Warm Springs), Jim Kentris (Chabot), Ray Jackson (Southgate), Diana Souza (Washington Manor), Rob Avon (Highlands), Jessica Doerr (Treeview), Jane Conn (Mission Valley), Feliz Crocker (Highlands)

Meeting was called to order at 7:00 PM by Charles Navarro.

1. Approval of previous minutes and agenda:

EBSL meeting minutes for October 24, 2007 and agenda for January 23, 2008 meeting were approved.

2. Old Business:

2.11 Issues with Coaches and the seating of relays: It is proposed that changes in relays for the Championship meet will be limited to switching swimmers between the A and B relays only. Any such change would be due to the Computer Director the Saturday before the Championship meet by 9:00 PM. Any such change would not be reflected in the championship program, but the correct names would appear in the seating sheets passed out at the Championship walk through and in the clerk of the course seating sheets. This item tabled until after the coaches' meeting.

2.12 Conversation on meet size, number of allowed swimmers: Teams should abide by the host team rules. Limitation details should be worked out between the coaches prior to the meet.

2.13 Stroke and Turn, (For officials) for meets and Champs, proper training needs to be had: It is important to have consistency with the dual meets and Champs. To accomplish this, it may be necessary to have officials and starters attend training and have more officials at dual meets. Diana Souza will check into the possibility/cost of hiring U.S.S. officials for the Championship meet. EBSL Representatives: Please check with your coaches and board to get feedback on whether they were happy with following the new high school rule that went into effect for 2007 that disqualifies any 11 and over swimmer who false starts or if they prefer to go back to the way it was 2 years ago, that is one false start stops and restarts the race, a second false start is cause for disqualification.

2.14 Team uniform/cap, jewelry, enforcement at duals and champs, what are the rules? How do we enforce?: Again, it is important to have consistency with rule enforcement at the dual meets and Champs. Any jewelry worn by a swimmer needs to be covered or taped or they are disqualified. Writing on swim caps and swim suits is limited to the team name.

2.15 Coaches should have had a meeting to go over new rules and regulations.: This item tabled until after the coaches' meeting.

2.16 Website: No report.

2.17 Dues and insurance: Feliz Crocker distributed 3 sheets (attached) 1) Dues Calculations, 2) East Bay Swim League 2008 Proposed Budget and 2004-2007 Actual Receipts and Expenditures, 3) Addendum2- Certificate Requests: Additional Insured. Sheet 1 shows dues calculations based on last year's number of swimmers. $2000 per team covers up to 100 swimmers. The $2000 may be paid in one, two, or three installments starting in February with the adjustment for additional swimmers @ $5.62 per swimmer due in June. The insurance cost is the same this year as last year according to the insurance company. Sheet 2 is not a balanced budget. Program costs are fuzzy. 2007 Pool Rental is $3000, but has not yet been paid. We may not need to rent a timing system in 2008. Vendors will have to go through Chabot for 2008 Champs. Please review Sheet 3 and let Feliz know if any additional insured need to be added. The East Bay Swim League 2008 Proposed Budget will be voted on at the February meeting.

3. New Business

Team rosters are requested to be in size 12 font. New swimmers should be in bold.

Ribbon orders are due to Shirley Harvey by the EBSL meeting on 2/27.

4. Team Reports

• Chabot - Registration in February/March
• Columbia - Need head coach
• Glenmoor - Registration in February
• Highlands - No report.
• Kennedy - No representative present.
• Mission Valley - Registration in February.In water the 2nd or 3rd week in April.
• Newark - No report.
• San Leandro - No report.
• Southgate - First meeting January 24.
• Treeview - No report.
• Warm Springs - Hired a new coach for 10 and under. Registration in March. In water 2nd or 3rd week in April.
• Washingotn Manor - Registration in February

5. Next meeting: Wednesday, February 27, 2008, Marina Community Center @ 7PM

Meeting adjourned at 8:12 PM.

Submitted by Lisa Carboni, EBSL Secretary

EBSL Meeting Minutes
Date: Wednesday, October 24, 2007
Place: 7pm Marina Community Center

Meeting called to order at 7:00 PM

Attendance: Bruce Garrett, Newark, Charles Navarra, Newark, Dave Strand, Newark, Nora Maldonado, Kennedy, Nancy McDonough, Highlands, Lisa Carboni, San Leandro, Bob Harren, Chabot, Mike Panko, Columbia, Shirley Harvey, Washington Manor, Carol Alvarez, San Leandro, Paul Yamaguchi, Glenmoor, Betsy Leff, Warm Springs, Katie Carlson, Southgate

EBSL meeting minutes for September 26, 2007 were approved.

Old Business:

The bylaws have been updated to reflect an unspecified term length for the Computer Director and Meet Director positions. The EBSL Championship job assignments have been updated.

Team Reports:

• Columbia Crocodiles looking for a new head coach.
• Warm Springs looking for an assistant coach for 10 and under.
• There was discussion/information sharing on what each team pays for use of the pool for practices and meets.

New Business:

The 2008 swim season will go from May 31st to July 26th with July 5th off.

Motion: To thank Jenn Stringer and Jeff Rice for their service and hard work the last two years on the EBSL board and to welcome the new President, Charles Navarra from Newark and the new secretary, Lisa Carboni from San Leandro. Approved.

Please send all member additions and deletions for the EBSL yahoo group to Charles Navarra at cnavarra56@aol.com

Meeting adjourned 7:25. The next meeting will be held at Alta Pool on 1/23/08 at 7:00 PM.

Submitted by Lisa Carboni, EBSL Secretary (Garrett, Bruce [bgarrett@genus.com] ref)

EBSL Meeting Minutes
Date: Wednesday, September 26, 2007
Place: 7pm Alta Pool

Meeting called to order at 7:00 PM

Attendance:

1. Minutes of previous meeting will be approved at Octobers meeting

2. Old Business: NONE

3. President's Report: See new business

4. Vice President's Report: All files updated. Old files have been destroyed

5. Treasurer's Report: New balance sheet distributed. In good financial position. Thank you

6. Secretary's Report: No report

7. Meet Director: Thanks for the positive feed back and discussion at the champs meeting. December 9th there will be a meet at Chabot. We are invited to see how the new timing system will work. Bruce is updating documentation. Would like to have the outgoing teams document their jobs so the incoming teams will have an easier turn around in executing them. Security for the deck needs to be tighter, too many people on deck that should not be there.

8. Computer Director: OK No new software updates needed at this time.

9. Team Reports: None at this time

10. New Business: Jenn thanks everyone for a good job!

Champs feed back was positive. Ready to vote on the format for next years relay.

Motion: To run medley relays at the same end of the pool then to run the free races at both. Option B for 1 year. Voted on, passed 6 Yes, 5 No. Columbia not present for vote.

List of issues: For the new Board and next year.

• Vote for champs 2008
• Issues with Coaches and the seating of relays
• Website
• Conversation on meet size, number of allowed swimmers
• Stroke and Turn, for meets and Champs, proper training needs to be had
• Team uniform/cap enforcement at champs what are the rules how do we enforce
• Coaches should have a meeting to go over new rules and regulations
• Pool status report any problems to Bruce
• Discuss individual pools what are the fees how they deal with them. This is voluntary discussion for October
• When to start swimmer May or June needs a vote

Meeting adjourned 7:55 the next meeting will be at the Marina location 10/24/07

Submitted by Jeff Rice, EBSL Secretary